7 U.S.C. § 87a : US Code - Section 87A: Records

Search 7 U.S.C. § 87a : US Code - Section 87A: Records

(a) Samples of grain
Every official agency, every State agency delegated authority
under this chapter, and every person licensed to perform any
official inspection or official weighing or supervision of weighing
function under this chapter shall maintain such samples of
officially inspected grain and such other records as the Secretary
may by regulation prescribe for the purpose of administration and
enforcement of this chapter.
(b) Period of maintenance
Every official agency, every State agency delegated authority
under this chapter, and every person licensed to perform any
official inspection or official weighing or supervision of weighing
function under this chapter required to maintain records under this
section shall keep such records for a period of five years after
the inspection, weighing, or transaction, which is the subject of
the record, occurred: Provided, That grain samples shall be
required to be maintained only for such period not in excess of
ninety days as the Secretary, after consultation with the grain
trade and taking into account the needs and circumstances of local
markets, shall prescribe; and in specific cases other records may
be required by the Secretary to be maintained for not more than
three years in addition to the five-year period whenever in the
judgment of the Secretary the retention of such records for the
longer period is necessary for the effective administration and
enforcement of this chapter.
(c) Access to records; audits
Every official agency, every State agency delegated authority
under this chapter, and every person licensed to perform any
official inspection or official weighing or supervision of weighing
function under this chapter required to maintain records under this
section shall permit any authorized representative of the Secretary
or the Comptroller General of the United States to have access to,
and to copy, such records at all reasonable times. The Secretary
shall, from time to time, perform audits of official agencies and
State agencies delegated authority of this chapter in such manner
and at such periodic intervals as the Secretary deems appropriate.
(d) Maintenance of records by persons or entities receiving
official inspection or weighing services; access to records and
facilities
Every State, political subdivision thereof, or person who is the
owner or operator of a commercial grain elevator, warehouse, or
other storage or handling facility or is engaged in the
merchandising of grain other than as a producer, and who, at any
time, has obtained or obtains official inspection or weighing
services shall maintain such complete and accurate records for such
period of time as the Secretary may, by regulation, prescribe for
the purpose of the administration and enforcement of this chapter,
and permit any authorized representative of the Secretary, at all
reasonable times, to have access to, and to copy, such records and
to have access to any grain elevator, warehouse, or other storage
or handling facility used by such persons for handling of grain.